Architects –
Beyond Design Exposures

Insight Professional Indemnity

Written by

Tim Jones

3 min read

One very noticeable trend in recent years is that many architects PI claims don’t come from typical design errors that you might expect, but from inspection duties or project management, either during the project or post completion. Even where they don’t manage a project, architects can get brought into disputes because they go beyond their scope of duties by conducting additional inspection duties that weren’t originally required of them.

There are many reasons for this, but it’s fair to say that as the main ‘professional’ on the project, they are the ones that want to ensure things proceed smoothly and step in to resolve potential issues that crop up. They may also want to act as a mediator between the disgruntled customer and ‘less professional’ builder. And from the perspective of professional curiosity, they may have a desire to see how their vision is taking shape and undertake site visits.

Where an architect does take on inspection duties or additional project management it’s important to understand the experience they have and that they adhere to good inspection guidance, which could include the following:

ensuring that no certification/compliance to regulations (building, fire, planning permission) has been confirmed without a thorough visual inspection of the property/works;
ensuring they don’t rely on confirmations/declarations by builders/developers;
tailored inspections to the work carried out on site;
unannounced inspections (i.e. builders can’t cover up any problems);
inspecting the project early enough to ascertain the contractor’s competence (i.e. are they up to the task? If not, get them replaced early); and
ensuring they state that the inspections are not guaranteed to pick up defects.

As well as these inspection issues we have also seen, in 2015, new CDM (Construction, Design and Management) regulations come into force, bringing in more meaningful responsibility and focussing on safety. One key change was to introduce a role of ‘Principal Designer’ and a ’Principal Contractor’ (replacing the CDM Co-ordinator role). In short, projects with more than one contractor (domestic or non-domestic) require the client to appoint a ‘Principal Designer’. That ‘Principal Designer’ could be ‘anyone who prepares or modifies a design for a construction project or arranges for, or instructs, someone else to do so’ – a fairly wide remit. They must have control over the “pre-construction phase” (likely up until a design is completed, or until final modifications have been made) and their role includes:

co-ordinating the work of others to ensure Health & Safety is managed (in pre-construction phase) and identify foreseeable risks to Health & Safety;
control duties – bringing together designers to ensure everyone carries out their duties and regularly chairing design meetings; and
liaising with the ‘Principal Contractor’ (appointed by the client to control the construction phase of any project), keeping them informed of any risks that need to be controlled.

The most likely candidate for a ‘Principle Designer’ role is the architect. The concern then becomes whether that architect has the correct skills to accept and fulfil the role. The alternative is to appoint an official CDM ‘Principal Designer’ into the project, but that would add cost to the overall contract and might not be necessary.

If an architect takes on this role (which does need to be agreed in writing), then it further raises exposure for their PI underwriters. On larger commercial projects, it would be taken more seriously and there would be detailed discussions about who takes on the Principal Designer, with a greater chance of a specific alternative appointment. But on smaller domestic/residential projects, the architect may take on that responsibility without being fully aware of who else is involved. Potential uncertainty exists around how the regulations will be interpreted and the courts will need to establish if the Principal Designer has done anything wrong when there is, for example, a Health & Safety incident.

The additional inspection issues are certainly creating architects claims, but it’s early days in terms of identifying any trends from the Principal Designer exposure. For example, how often would an architect take on this role and would they refuse the role of CDM ‘Principal Designer’ where the project is outside of their usual skill and experience? From a risk management perspective, the dial has moved for architects. Underwriters still care about what they design but, in line with practically every trade and profession in the country, changes to regulations continues to modify their exposure.

Tim Jones

Tim has 25 years’ experience in financial lines insurance with deep expertise in cyber and professional indemnity. Beginning his career in broking before transitioning to underwriting and leadership, he has built a strong reputation in the UK regional market.

Based in Reading, Tim draws on years of regional experience and industry insight. He blends analytical underwriting expertise with a people-first mindset, building meaningful partnerships based on understanding, consistency and trust.